Every Friday we bring you a great business IT tip. From nuggets that make repetitive tasks easier to easy ways to banish tech annoyances, we’re here to help.
If there’s something you’d like our help with, send an email to info@itdonut.co.uk or just leave a comment on this post. We’ll try and cover it in a future IT Donut tip.
As remote working becomes more common, businesses are having to cope with some new security risks. There’s the possibility of laptop theft, of course, and using insecure wireless connections means anyone could be eavesdropping on your data.
And what if your laptop gets rained on, or you leave it in a taxi by accident? You won’t just lose your laptop, but you’ll lose all the data on it too – and that could be a big blow to your business.
To avoid this happening, whenever possible, don’t save important documents and data to your laptop. If your business has a network server, you should have space on there to save everything. If you don’t have a network drive available on your computer, ask your IT supplier to set one up and put a shortcut on your desktop so you can find it easily.
Of course, it’s not always possible to save to a network server. If you’re not in the office, you need to be connected remotely to your company network so you can access your resources. If you’re working without a connection, save files to your laptop and make sure you copy them to the server once you’re back online.
If your company doesn’t have its own network server, you can achieve a similar effect using cloud storage. Services like Dropbox and Box let you create a special folder on your computer. Anything you save in there automatically gets copied to a server on the internet too. So if you lose your laptop, you don’t lose your data.
Finally, here’s one last tip for laptop workers: if you’re stepping away from your computer, make sure you lock it. In Microsoft Windows, just hold the Windows key and tap L. That’ll make sure nobody can meddle with it while you’re not there.
Laptops have been getting better for years. Back around 2002-ish, you were delighted if your laptop could run Microsoft Word without slowing down and lasted over an hour away from mains power.
But nowadays we’re reaching the point where a laptop battery can last a full working day. Even the cheapest laptops can handle common business applications. You’re even slightly less likely to hurt your back when lugging one around.
Although they have got sleeker in recent times, many laptops are still chunky, uninspiring to work with and heavy to carry. Choosing one can be tricky, because often you’re faced with a series of compromises.
If you want lightness, you have to sacrifice power. If you want a keyboard you can type on with ease, you’re going to have to find a bit more space in your bag.
But now we’re faced with what some think is a fundamental change to the world of laptops. In 2012, manufacturers are racing to release ultrabooks. These super-thin laptops are designed to end those compromises.
The idea of an ultrabook is to give you all the power you need in a small, stylish shell. You should get enough battery power to work all day and a decent screen and keyboard so using your laptop for hours at a time isn’t a painful experience.
As more ultrabooks appear on the market, we’re starting to see how well they live up to what they promise.
Take the new Dell XPS 13 Ultrabook (pictured). It has garnered excellent reviews (four-and-a-half stars from PC Advisor, and PC Pro’s recommended status) and has all the key characteristics you’d expect from an ultrabook:
There’s one other thing that sets ultrabooks apart from more humdrum laptops. And that’s the price. They tend to be more expensive. In general, you’ll pay £900 or more.
Although that may seem steep compared with a bog-standard £500 laptop, when you get your hands on an ultrabook you can see where your money has gone. It takes a lot of engineering effort to fit so many high-spec components into such a small space.
As there’s no official definition of what constitutes an ultrabook, expect to see plenty in 2012 which don’t tick all these boxes. Indeed, over time, some of those ultrabook features should start trickling down into more standard laptops. And wouldn’t it be great if super-light, super-thin laptops became the norm, rather than the exception?